In addition to our usual T&Cs, the following terms apply.

‍Scope

These terms (the “Terms”) apply to all contracts regarding participation in the conference “Assembly” (together, the “Conference”) organized by Design Hotels GmbH (“Design Hotels”) and the participating representatives of member hotels and other attendees (each an “Attendee”).

Any general terms and conditions of Attendee shall not apply, even if not expressly rejected. Deviating or conflicting terms shall only apply if expressly agreed in writing by Design Hotels.

Conclusion of contract and registration

Registration for the Conference via the official conference website constitutes a binding offer by the Attendee. A contract is concluded upon confirmation of registration by Design Hotels (including automated confirmation).

Participation rights are personal and non-transferable without prior written consent of Design Hotels.

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Payment and refund

The Attendee shall pay the conference fee as indicated during registration (plus applicable VAT) (the “Conference Fee”) upon receipt of invoice.

Cancellations must be made in writing (email sufficient).

Cancellation until 9 October 2026: no Conference Fee payable / full refund.

After this date: Conference Fees are non-refundable, unless otherwise stated in these Terms or required by mandatory law.

The right of Design Hotels under Section VI remains unaffected.

‍Pandemics and other exceptional circumstances

Design Hotels shall use reasonable efforts to hold the Conference as planned. However, Design Hotels shall not be responsible for disruptions or restrictions caused by events outside its reasonable control, including pandemics, governmental measures, travel restrictions, or comparable events.

Design Hotels may impose attendance conditions in compliance with applicable laws and official requirements (e.g. testing, vaccination or similar proof).

‍Attendees who are unable to attend due to such requirements or personal health circumstances shall not be entitled to a refund, unless otherwise required by mandatory law.

‍Design Hotels may enforce reasonable health and safety measures (including mask requirements, access restrictions, or data collection for contact tracing in accordance with applicable data protection laws).

‍Design Hotels reserves the right to limit access to the venue to ensure compliance with safety regulations.

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Conference participation

Attendees must comply with all applicable laws, venue rules, and safety regulations, as well as reasonable instructions issued by Design Hotels.

Design Hotels may deny access or remove any Attendee whose behavior:

violates applicable rules, or materially disrupts the Conference or poses a risk to others.

In such cases, no refund shall be granted. Design Hotels does not guarantee the accuracy, completeness, or usefulness of Conference content and excludes liability for reliance on such content to the extent permitted by law.

Program changes‍; Minimum attendance; Force Majeure; Cancellation

Design Hotels reserves the right to cancel the Conference(s) with at least two (2) weeks’ notice if minimum attendance is not reached. In such case, paid Conference Fees will be refunded.

Design Hotels may make reasonable changes to the program (including speakers, schedule, or venue), provided the overall character of the Conference is preserved.

If the Conference cannot be held or is materially impaired due to events beyond Design Hotels’ control (force majeure), Design Hotels may:

postpone the Conference to a reasonable date, or

cancel the Conference if postponement is not feasible.

In case of cancellation, Conference Fees will be refunded. Further claims, in particular reimbursement of travel or accommodation costs or loss of profit, are excluded except in cases of intent or gross negligence.

‍Attendee list; Photo and video recordings

To facilitate networking, Design Hotels may share a list of Attendees including name and professional contact details with other Attendees.

Furthermore, photo and video recordings may be taken during the Conference and used for documentation and promotional purposes (including publication on websites, social media, and other media channels).

Processing of personal data shall be carried out in accordance with applicable data protection laws. Further information is provided in the applicable privacy notice.

‍Liability

Design Hotels shall be liable without limitation for:

intent and gross negligence,

damages resulting from injury to life, body or health, and

liability under mandatory statutory provisions.

In case of simple negligence, Design Hotels shall only be liable for breach of essential contractual obligations (cardinal duties) and limited to foreseeable, typical damages.

‍Any further liability for indirect or consequential damages is excluded to the extent permitted by law.

‍Applicable law and jurisdiction

This contract shall be governed by the laws of the Federal Republic of Germany, excluding the UN Convention on Contracts for the International Sale of Goods (CISG).

Place of performance and exclusive place of jurisdiction for merchants (Kaufleute), legal entities under public law, or special funds under public law shall be Berlin, Germany.

‍Severability

Should any provision of these Terms be invalid or unenforceable, the remaining provisions shall remain unaffected. The invalid provision shall be replaced by a valid provision that most closely reflects the economic intent of the parties.