IN A NUTSHELL
The Accounts Payable Specialist will be responsible for managing the accounts payable process, ensuring accurate and timely processing of invoices, expense reports, and payments at the Design Hotels corporate office in Berlin. The position will play a crucial role in maintaining strong vendor relationships and supporting the company's overall financial operations. The incumbent participates in internal, external, and regulatory audit processes and ensures compliance with SOPs.
TASKS & RESPONSIBILITIES
- Receive, review, and process invoices accurately and in a timely manner
- Match invoices with purchase orders and packing slips to ensure accuracy
Expense Report Management
- Review and process employee expense reports, verifying receipts and compliance with company policies
- Prepare and process weekly/monthly check runs and electronic payments
- Reconcile payments with accounts payable ledger and ensure proper documentation
- Communicate with vendors regarding payment inquiries and discrepancies
- Manage the vendor contract database
- Maintain positive relationships with vendors and resolve any issues promptly
- Reconcile vendor statements and resolve discrepancies
- Ensure accuracy in account coding and allocation of expenses
- Assist in month-end close activities related to accounts payable
- Provide necessary reports and documentation for financial reporting
- Ensure compliance with company policies and procedures as well as relevant accounting regulations
- Stay updated on changes in accounting standards related to accounts payable
- Identify opportunities for process improvements and efficiency gains within the accounts payable function
- Collaborate with cross-functional teams to implement improvements
EXPERIENCE & MINDSET
- Bachelor's degree in Accounting, Finance, or a related field.
- Proven experience as an Accounts Payable Specialist or in a similar role
- Knowledge of accounting principles and regulations
- Proficiency in accounting software and Microsoft Excel
- Strong attention to detail and accuracy
- Excellent organizational and communication skills
- Ability to work independently and as part of a team
- Familiarity with ERP systems is a plus (e.g., NaVision, PeopleSoft)
- Team player with excellent German and English written and verbal communication skills
PERKS & BENEFITS
- A great experience in the niche market of luxury boutique hotels
- Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels™ located in the creative Media Spree area in Berlin
- Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
- Career development opportunities in an international company
ABOUT DESIGN HOTELS™
Design Hotels GmbH (www.designhotels.com) is a full-service hospitality consultancy, offering customized services to its member hotels. Under the brand Design Hotels™ the company represents and markets a curated selection of currently more than 300 luxury hotels in over 60 countries. These member hotels are independently owned but united by a commitment to individuality, progressive design, and cultural authenticity. Design Hotels™ embodies the most advanced ideas in the hospitality industry and offers discerning travelers new opportunities and inspiration for both a more conscious travel and lifestyle.
The company has its headquarters in Berlin and branches in Los Angeles, New York, London and Singapore. Since March 2021, Design Hotels GmbH is part of the Marriott International portfolio.
Design Hotels is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.
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